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Online Annual General Meeting 2020

Date(s) - 22/04/2020
10:00 am - 12:00 pm

Fédération de l'Entraide Protestante


Online Annual General Meeting

As previously announced the 2020 AGM due to take place in Paris, France from 22 – 24 April has had to be cancelled due to the COVID 19 pandemic.  However, there are a number of governance issues that must be addressed by the membership of Eurodiaconia in the context of an AGM in 2020.  As also previously announced, we will, therefore, hold an online AGM on 22 April 2020 from 10 am to 12 midday.  This is the same time as the Business Session of the ‘in-person’ AGM would have taken place in Paris.  This is in line with the legal options we have under Belgian association law.

It is critically important that as many members participate in this meeting to be regarded as a valid meeting.  We must achieve the quorum as stated in our statutes.  I am therefore asking all members to register one person who can participate in the online AGM and vote on behalf of your organisation.  It may be possible to have proxies but in order to ensure compliance with our legal requirements, I would ask that we have as many members participating as possible.

The agenda for the AGM is as follows:
1)     Opening Prayer
2)     Welcome and Adoption of the Agenda
3)     Approval of the Minutes of the 2019 AGM
4)     Presentation of Annual Report and accounts 2019
5)     Adoption of Budget 2020
6)     Adoption of draft budget and membership fees/solidarity contributions 2021
7)     Elections to the Supervisory Board
8)     Update on how Eurodiaconia is working and engagement of members
9)     Closing of the Annual General Meeting

Documents to accompany the agenda items will be sent to all registered participants.

Technical information:  the AGM will be held using ZOOM and will require a good internet connection. Video and voice will be enabled. There will be an opportunity for all participants to speak, vote and ask questions using the tools available in the GoToWebinar platform.  Full instructions for using the platform will be sent to all registered participants.

Please complete the registration form and if you have any questions or wish further information on the AGM please contact our Secretary General Heather Roy at heather.roy@eurodiaconia.org.


Cancellation of the event

For the past week, we have been in constant contact with our French hosts and with our Supervisory Board to see how to proceed. As we know you are all aware, the situation has been changing at a rapid pace across the world, not only in Europe and we have been following closely this evolution and what it means for large gatherings. It is clear now that there is no way we can continue with the planned AGM in April. There are very visible practical reasons why we cannot go ahead relating to travel, the holding of populous events and the various strategies to mitigate the spread and events of COVID 19. Additionally, however, we have been concerned about our diaconal reaction given our care for the most vulnerable in our societies and the increasing pressure that is being put on social and health care services at this time. We know that many of our members are on the front line of protecting and serving people who find themselves most at risk and that you are also concerned with caring and protecting your staff and volunteers. Therefore, the cancellation has been agreed and initial feedback today is that this has been the right and only decision to be taken.

If you wish more information about this cancellation, please do not hesitate to contact our Secretary General Heather at heather.roy@eurodiaconia.org or our Office Manager Virginia at virginia.demoulin@eurodiaconia.org.


Welcome to Paris! – Bienvenu a Paris!

PARIS  the “City of light –  is the capital city of France, and the largest city in France and around 2.15 million people live there. If suburbs are counted, the population of the Paris area rises to 12 million people.

Paris is also the centre of the French economypoliticstraffic and culture. Paris has many art museums and historical buildings. The city has a multi-cultural style because 20% of the people there are from outside France. For centuries Paris has been one of the world’s most important and attractive cities. It is appreciated for the opportunities it offers for business and commerce, for study, for culture, and for entertainment; its gastronomy, haute couture, painting, literature, and intellectual community especially enjoy an enviable reputation. Its sobriquet “the City of Light” (“la Ville Lumière”), earned during the Enlightenment, remains appropriate, for Paris has retained its importance as a center for education and intellectual pursuits.


La Fédération de l’Entraide Protestante (FEP) brings together 360 associations and foundations working in the social, medico-social and health fields. Recognized as a public association since 1990, the FEP’s goal is to fight against all attacks on human dignity and for a juster and more socially inclusive society. At the heart of its charter, the FEP states that “poverty and precariousness, unemployment, loneliness, exclusion and multiple forms of suffering are not fatal.

Challenges can be overwhelming but Diaconia has a 2000 year history of facing challenges and responding with love, care and innovation thanks to our Christian tradition and beliefs.  We must stand firm in the face of challenges, not compromising our values our vision – but we need to work together to do so.   Therefore our Annual Conference in 2020 will be organized around the theme of Diaconia – the strength to face today’s challenges.

For the first time, our Annual General Meeting and Conference will be combined with the National Days of our host member in France.  By doing this we will further explore both the challenges and richness of Diaconia in practice and connect the European questions and policies with local realities.

Our programme will take place over three days, each day having a particular dynamic.

Why you should attend?

Attending our annual conference and general meeting gives you the opportunity to learn and exchange with peers from around Europe, develop new projects and ideas and discuss how our work in Diaconia can shape systemic and structural social needs in our communities.  Together we are stronger – together we can stand firm.

Information and programme

More information about travel and accommodation, as well as the 1st draft meeting agenda, can be found on the Eurodiaconia AGM 2020 Programme and information.